# What is ColdStoreApp? > ColdStoreApp is a complete ERP (management software) built specifically for cold storage facilities in India. It manages inward (Aamad), outward (Nikasi), gatepass, billing, GST-compliant invoicing, double-entry accounting, warehouse mapping, party (client) management, bardana tracking, and 22+ reports — on web and a mobile app (Android & iOS). Canonical page: https://coldstoreapp.com/what-is-coldstoreapp ## Who it's for Cold storage businesses in India storing potato, fruits, kirana, and multiple commodities — from single-facility operators to multi-location cold storage chains (Ultra plan). ## Modules - **Dashboard** — The dashboard provides a quick overview of your cold storage operations with daily statistics, income summaries, storage utilization charts, and quick access to frequently used features. - **Inward Management (Aamad)** — Comprehensive inward management system to register and track all goods entering your cold storage facility with detailed information and receipt generation. - **Outward Management (Nikasi)** — Efficient outward processing system with automatic rent calculation, receipt generation, and comprehensive tracking of all goods leaving your facility. - **Billing System** — Flexible and powerful billing system with support for various billing periods, tax calculations, and professional invoice generation. - **Storage Mapping** — Visual representation of your storage space with color-coded occupancy status and drag-and-drop location assignment for optimal space utilization. - **Comprehensive Reporting** — Extensive reporting capabilities covering all aspects of your cold storage business from stock status to financial performance. - **Accounting System** — Complete financial management system with voucher creation, ledger maintenance, and integration with Tally ERP. - **Additional Features** — Many additional features as per your need to efficiently manage your cold storage. ## Key differentiators - Built specifically for Indian cold storages: Aamad/Nikasi workflows, bardana tracking, GST/TDS billing, Hindi terminology - 5 rent calculation criteria: by weight, by quantity, fixed, slab-based, or duration-based, with per-party overrides and grace days - Three bill types: Detailed Bill (period-based), Gatepass Bill (immediate settlement), Advance Bill (remaining stock) - Visual warehouse mapping with 14 floor orientation types and occupancy heatmaps - Client login portal so parties check their own stock and bills - Tally ERP export for accountants - Mobile app in 6 languages with thermal printing and Aadhaar QR party registration ## Glossary (Hindi cold storage terms) - **Aamad** — inward / goods arrival - **Nikasi** — outward / dispatch - **Paltai** — transferring stock between storage locations (rack to rack, floor to floor) - **Bardana** — packaging material (gunny bags), tracked with purchases, issues, returns, and billing settlement - **Marka** — party's identifying mark on lots - **Sauda** — sale agreement in the Trade module - **Chitti Bilti / Patti** — buyer-seller settlement documents in the Trade module ## Learn more - Features: https://coldstoreapp.com/features (markdown: https://coldstoreapp.com/features.md) - Pricing: https://coldstoreapp.com/pricing (markdown: https://coldstoreapp.com/pricing.md) - FAQ: https://coldstoreapp.com/faq (markdown: https://coldstoreapp.com/faq.md) ## Contact - Email: admin@coldstoreapp.com - Phone/WhatsApp: +91 88400 89261 - Contact form: https://coldstoreapp.com/contact - Free demo/trial: https://coldstoreapp.com/trynow --- # ColdStoreApp Features > ColdStoreApp is a complete ERP (management software) built specifically for cold storage facilities in India. It manages inward (Aamad), outward (Nikasi), gatepass, billing, GST-compliant invoicing, double-entry accounting, warehouse mapping, party (client) management, bardana tracking, and 22+ reports — on web and a mobile app (Android & iOS). Canonical page: https://coldstoreapp.com/features ## Modules ### Dashboard The dashboard provides a quick overview of your cold storage operations with daily statistics, income summaries, storage utilization charts, and quick access to frequently used features. - Daily inward and outward statistics - Income and expense summaries - Debtor and creditor information - Storage utilization charts - Recent inward and outward entries - Commodity-wise storage distribution ### Inward Management (Aamad) Comprehensive inward management system to register and track all goods entering your cold storage facility with detailed information and receipt generation. - Capture party details, commodity information, quantity, weight - Assign specific storage locations to goods - Generate and print inward receipts - Barcode/label generation for easy identification - Support for multi-weight entries - Customizable inward form fields as per your needs ### Outward Management (Nikasi) Efficient outward processing system with automatic rent calculation, receipt generation, and comprehensive tracking of all goods leaving your facility. - Process outward entries with lot selection - Calculate storage duration and applicable charges - Generate Gatepass with Cash Memo/Invoice - Automatic rent calculation based on storage duration - Support for partial outward from a lot - Send WhatsApp notifications to parties ### Billing System Flexible and powerful billing system with support for various billing periods, tax calculations, and professional invoice generation. - Generate bills for multiple lots - Configurable billing periods - GST and tax calculation - Empty Lots/Non Empty Lots based billing - Bond Wise Billing - One Click Multiple Bills Generation ### Storage Mapping Visual representation of your storage space with color-coded occupancy status and drag-and-drop location assignment for optimal space utilization. - Make map in your own design - Visual representation of storage space - Floor, room, and rack management - Color-coded occupancy status - Drag-and-drop location assignment - Capacity planning and optimization ### Comprehensive Reporting Extensive reporting capabilities covering all aspects of your cold storage business from stock status to financial performance. - Inward register reports - Outward register reports - Stock summary reports - Party-wise stock reports - Rent register reports - Party ledger reports ### Accounting System Complete financial management system with voucher creation, ledger maintenance, and integration with Tally ERP. - Voucher creation for financial transactions - Party ledger maintenance - Receipt, payment, purchase, journal, contra recording - GSTR1 and GSTR3B (coming soon) support - Daybook, Trial Balance, and Profit/Loss reports - Transfer Receipt and Payment Vouchers to Tally ERP ### Additional Features Many additional features as per your need to efficiently manage your cold storage. - Inventory/Bardana Management - Employee Attendance and Payroll - User wise permissions - Machine Room Digital Logsheet - WhatsApp/SMS Notifications - And Much More... ## Platform capabilities - **Mobile App** — Android & iOS companion with dashboard, stock, accounting, barcode scanning, thermal printing (Bluetooth/USB), push notifications, and offline workflows - **Online or Offline** — cloud-synced online mode, or local offline installation (Legacy plan) - **WhatsApp & SMS Alerts** — send bills, receipts, stock status, and daily reports to clients - **Client Portal** — parties log in to view their own stock, bills, ledger, and payments - **Security** — 2FA, OTP login, login logs, SSL encryption, automatic daily backups to Google Drive (online mode) - **Multi-language** — English, Hindi, Marathi, Punjabi, Tamil, Telugu - **Tally Integration** — export vouchers, ledgers, and trial balance to Tally ERP ## Glossary (Hindi cold storage terms) - **Aamad** — inward / goods arrival - **Nikasi** — outward / dispatch - **Paltai** — transferring stock between storage locations (rack to rack, floor to floor) - **Bardana** — packaging material (gunny bags), tracked with purchases, issues, returns, and billing settlement - **Marka** — party's identifying mark on lots - **Sauda** — sale agreement in the Trade module - **Chitti Bilti / Patti** — buyer-seller settlement documents in the Trade module ## Contact - Email: admin@coldstoreapp.com - Phone/WhatsApp: +91 88400 89261 - Contact form: https://coldstoreapp.com/contact - Free demo/trial: https://coldstoreapp.com/trynow --- # ColdStoreApp Pricing > Plans for cold storage management software, priced in Indian Rupees (INR). 18% GST applies where noted. Yearly billing: pay for 10 months, get 12. Canonical page: https://coldstoreapp.com/pricing ## Plans ### Professional — ₹1,999/month Perfect for potato/multi commodity cold storages with advanced needs - Price: ₹1,999/month, billed yearly at ₹19,990 (pay for 10 months, get 12) - Buy online: https://coldstoreapp.com/buy Features: - Complete Inward & Outward Management - Professional Billing & Invoicing - Full Accounting & Financial Management - Bardana & Inventory Tracking - Party Loans & Credit Management - WhatsApp Alerts & Notifications - GST-Compliant Billing - Employee Attendance & Payroll - AI Chatbot support - 4 Users – 2 Admin + 2 Employee - 5 Client Portals (₹99/yr per additional) ### Ultra — ₹2,999/month Complete solution for large-scale cold storage operations - Price: ₹2,999/month, billed yearly at ₹29,990 (pay for 10 months, get 12) - Contact sales to purchase: https://coldstoreapp.com/contact Features: - All Professional Features Included - Multi Cold Storage Support (+₹999/mo each) - Centralized Multi-Cold Management Portal - Priority Customer Support - Unlimited Users & Access - Up to 50 Client Portals ### Legacy — ₹35,000 one-time One-time setup with annual renewal for businesses preferring traditional software - One-time setup: ₹35,000 (advance payment ₹5,000) - Annual renewal: ₹7,000 + GST Features: - Software available in Online OR Offline mode - Complete software installation on your system - Dedicated support for data transfer from existing systems - Comprehensive bill customizations to your needs - Data import from Excel/CSV files - Professional training & onboarding - All Professional Plan features included - ₹5,000 advance payment required - Annual renewal: ₹7,000 + GST (required) ## Additional Services & Add-ons 500 WhatsApp + 500 SMS credits included FREE in all plans. - **WhatsApp API** — ₹0.15/msg. Additional WhatsApp message credits for notifications & alerts - **SMS Credits** — ₹150/1000 msgs. Additional SMS credits for notifications & alerts - **Customisation Charges** — ₹3,000 - ₹10,000. Custom features and modifications based on your specific requirements (GST extra) - **Extra Session/Database** — ₹2,000/year. Separate sessions for different commodity types (e.g., Fruits, Kirana, Potato) (GST extra) - **Extra Users** — ₹1,000/user/year. Add more users beyond your plan's limit (GST extra) ## Contact - Email: admin@coldstoreapp.com - Phone/WhatsApp: +91 88400 89261 - Contact form: https://coldstoreapp.com/contact - Free demo/trial: https://coldstoreapp.com/trynow --- # ColdStoreApp — Frequently Asked Questions > 30 common questions about ColdStoreApp, the cold storage management ERP. Canonical page: https://coldstoreapp.com/faq ### What is ColdStoreApp used for? ColdStoreApp is an ERP for cold storage businesses that manages inward (Aamad), outward (Nikasi), gatepass, billing, accounting, warehouse mapping, party management, and reporting, all in one platform. ### Which billing types are supported? Bill (period-based for storage duration), Gatepass Bill (immediate settlement on dispatch), and Advance Bill (for remaining stock). All support GST/TDS and additional charges. ### Does it support lot numbers and location tracking? Yes. Auto lot numbers are generated based on commodity, party, type, or chamber. Each lot tracks its storage location (room/floor/rack) with history, and supports paltai (location transfers). ### What reports are available? 22+ reports including Stock Summary, Stock By Party, Remaining Stock, Inward/Outward/Gatepass Registers, Party Ledger, Rent Register, Voucher Register, Defaulters Report, Lot Info, and more. ### Does ColdStoreApp work offline? ColdStoreApp is available in either online (cloud-synced) or offline mode. You choose one at setup. The online mode runs on the cloud with real-time sync across devices. The offline mode installs locally on your system and is available exclusively under the Legacy plan. ### What accounting features are included? Complete double-entry bookkeeping with 6 voucher types, Daybook, Trial Balance, Profit & Loss, Balance Sheet, and Tally ERP integration for data export. ### How does warehouse mapping work? You can visually map your cold storage with rooms, floors, and racks. 14 floor orientation types let you accurately represent your layout. Color-coded heatmaps show occupancy levels. ### Is there a mobile app? Yes. The ColdStoreApp Mobile Companion is available on Android and iOS. It supports dashboard, stock management, accounting, barcode scanning, thermal printing, push notifications, and offline workflows. ### How are rents calculated? 5 rent criteria are supported: by weight, by quantity, fixed rate, slab-based, or duration-based. You can also set custom rents per party and configure grace days for free storage periods. ### Does it manage bardana (packaging)? Yes. Bardana purchases, issues, returns, and billing settlement are tracked with inventory ledgers. Transfer between locations is also supported. ### What is the difference between Outward and Gatepass? Outward removes stock from inventory and marks it as dispatched. Gatepass is a vehicle-wise dispatch document that groups multiple outward lots for a single vehicle trip. You can create a gatepass first and then confirm outward, or do direct outward without gatepass confirmation. ### What types of bills can I generate? Three types: Detailed Bill (period-based, calculates rent for a date range), Gatepass Bill (immediate settlement when goods are dispatched), and Advance Bill (charges for stock still in storage). All support GST, TDS, discounts, and additional charges. ### Can I set different rent rates for different parties? Yes. The 'Rent By Party' feature lets you override default commodity rent for specific parties. You can set custom rates per commodity category for any party, and these take priority over the default rent configuration. ### How does the party login portal work? You can create login credentials for your parties (clients). They can then log in to a dedicated portal to view their stock status, bills, ledger, and payment history. This reduces phone calls and manual queries. ### Does ColdStoreApp support Aadhaar QR scanning? Yes. On the mobile app, you can scan a party's Aadhaar card QR code to instantly register them. The system automatically extracts name, address, and Aadhaar number from the QR data. ### What is paltai (location transfer)? Paltai is the process of transferring stock from one storage location to another within your cold storage, for example moving lots from one rack to another or from one floor to another. ColdStoreApp tracks the complete location history of every lot. ### How does the Trade module work? The Trade module covers the complete trading lifecycle: Purchase (buying stock), Sauda (sale agreement with buyer), Chitti Bilti (settlement document between buyer and seller), and Patti (south Indian variation). It includes profit/loss analysis per transaction. ### Can I import data from my existing software? Yes. ColdStoreApp supports data import from Excel and CSV files. You can import party lists, opening balances, and historical data. The team also provides dedicated support for data migration from other cold storage software. ### How do grace days work? Grace days define a free storage period where no rent is charged. You can set grace days globally per commodity or override them for specific parties. The rent calculation automatically skips the grace period. ### What notifications and alerts are available? ColdStoreApp sends WhatsApp and SMS alerts for inward/outward receipts, bills, stock status, and daily reports. The mobile app also supports push notifications for temperature alerts, pending approvals, and status changes. ### How do I handle employee access and permissions? Role-based access control lets you define what each employee can see and do. Admins have full access while employees can be restricted to specific modules. Edit time limits and managerial approval workflows prevent unauthorized changes. ### Can I manage multiple cold storages? Yes. The Ultra plan supports multi-cold storage management with a centralized portal (contact our team to set it up). Each cold storage has its own data while you get a consolidated view across all locations. Additional cold storages can be added at ₹999/month each. ### Does ColdStoreApp integrate with Tally? Yes. You can export accounting data (vouchers, ledgers, trial balance) in a format compatible with Tally ERP. This makes it easy to sync your cold storage financials with your chartered accountant's Tally setup. ### How are additional charges handled in billing? Additional charges like labour, loading, unloading, grading, and bardana can be configured globally or per party. They can be applied at inward, outward, or billing time, and can be set to charge fully, partially, or only on the first bill. ### What languages does the app support? The mobile app supports English, Hindi, Marathi, Punjabi, Tamil, and Telugu. The web application is primarily in English with Hindi labels for common cold storage terms like Aamad, Nikasi, and Marka. ### Is my data backed up automatically? Yes. The online version includes automatic daily backups to your Google Drive account. The offline version (Legacy plan) supports manual backups. Your data is also protected with SSL encryption and 2-factor authentication. ### Can I print receipts and bills on a thermal printer? Yes. The mobile app supports both Bluetooth and USB thermal printers on Android. You can print inward receipts, lot labels, gatepasses, and bills directly from the app with manual configuration options for specialized hardware. ### What is the Defaulters Report? The Defaulters Report shows all parties with overdue payments or outstanding balances beyond a specified threshold. It helps you quickly identify which clients have pending dues and follow up for payment collection. ### How do I correct a wrong inward or outward entry? You can edit entries within the allowed time window set by the admin. After that, entries require managerial approval to modify. You can also delete and re-create entries if needed, with the system maintaining a full audit trail. ### Is party/KYC management included? Yes. Party records include KYC like Aadhaar, GSTIN, and FSSAI, plus duplicate detection and local language support. ## Contact - Email: admin@coldstoreapp.com - Phone/WhatsApp: +91 88400 89261 - Contact form: https://coldstoreapp.com/contact - Free demo/trial: https://coldstoreapp.com/trynow